Privacy Policy

Pauli Murray Awards Foundation (PMAF)
Last Updated: [Insert Date]

The Pauli Murray Awards Foundation (“PMAF,” “we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, disclose, and safeguard information when you use paulimurrayawards.com, submit applications or nominations, donate to our work, or engage with our programs.

By accessing our site or providing information, you agree to this Privacy Policy.

1. Information We Collect

A. Information You Provide

We may collect information that you provide directly to us, such as:

  • Name, pronouns, email, phone number
  • Mailing address
  • Demographic details you voluntarily share
  • Application, nomination, or volunteer information
  • Professional details (bio, résumé, attachments)
  • Donation and transaction-related information
  • Login credentials you create for the PMAF portal
  • Any messages or files you send to us

B. Automatically Collected Information

We may also automatically collect certain information when you visit our website, such as:

  • IP address
  • Browser and device type
  • Pages visited
  • Cookies and analytics data (if consented to)

C. Donation Information

PMAF never stores full credit card numbers. Donations are securely processed by PCI-compliant platforms (e.g., Stripe, Givebutter).

2. How We Use Your Information

We use collected information to:

  • Process donations and send receipts
  • Review PMA applications and nominations
  • Communicate with applicants, volunteers, advisors, donors, and board members
  • Provide program updates and newsletters
  • Improve website performance
  • Maintain security and prevent misuse
  • Comply with legal obligations

PMAF never sells personal information.

3. How We Share Information

We may share information only with:

  • Trusted vendors and service providers
  • Payment processors
  • Selection Committee members (for award administration)
  • Email and communication platforms
  • Website and authentication platforms (e.g., Supabase, Mailchimp)
  • Legal authorities if required

All vendors are contractually required to safeguard your data.

4. Cookies & Tracking

We use cookies and analytics to improve website functionality. You may disable cookies in your browser settings, though some features of the site may not function properly if cookies are disabled.

5. Data Security

PMAF uses:

  • SSL encryption
  • Secure hosting environments
  • Role-based access controls for the login portal
  • Regular security updates
  • Encrypted transmission for sensitive data

No system is 100% secure, but we take strong and industry-standard precautions to protect your information.

6. Data Retention

We retain personal information only for the time necessary to:

  • Process applications
  • Maintain donor and financial records
  • Fulfill legal obligations
  • Support ongoing PMAF operations

You may request deletion at any time unless the data must be retained for legal or operational reasons.

7. User Data Deletion Policy

You have the right to request deletion of your personal data, subject to required record-keeping and legal obligations.

A. How to Request Deletion

Submit a request by contacting:

Email: privacy@paulimurrayawards.com
Subject line: Data Deletion Request

For verification and security, we may confirm:

  • Your email address
  • Your affiliation or account type
  • Specific details needed to locate your data

B. What We Can Delete

Upon verified request, PMAF will delete, where applicable:

  • Your user account
  • Application or nomination data (unless required for auditing or program integrity)
  • Profile information stored in the applicant portal
  • Volunteer or interest form submissions
  • Email subscription data
  • Webform submissions
  • Analytics data tied to your account (where identifiable)

C. What We Cannot Delete

Certain data must be retained for:

  • Legal, tax, and audit obligations
  • Donor and financial reporting
  • Program integrity and records of award administration
  • Operational history (e.g., anonymized statistics)

Donation records must be retained for IRS compliance but can be anonymized upon request where legally permissible.

D. Timeline for Deletion

After verification:

  • Most data is deleted within 30 days
  • Complex or multi-system requests may take up to 60 days

We will notify you when the process is complete.

E. Deletion from Backups

Data deleted from active systems will also be purged from backups during the next scheduled backup cycle, typically within 30–90 days.

F. Right to Withdraw Consent

You may withdraw consent for future processing at any time, including stopping communications or removing online profiles.

8. Your Rights & Choices

You may:

  • Request access to your personal data
  • Correct or update information
  • Request deletion
  • Opt out of newsletters or fundraising emails
  • Limit certain processing
  • Disable cookies

To exercise these rights, email privacy@paulimurrayawards.com.

9. Children’s Privacy

We do not knowingly collect data from individuals under age 13. If we learn that we have collected such data, we will take steps to delete it promptly.

10. External Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or the content of those websites.

11. Changes to This Policy

We may update this Privacy Policy at any time. All updates will appear on this page with a revised “Last Updated” date.

12. Contact Us

If you have any questions about this Privacy Policy, please contact us at:

Pauli Murray Awards Foundation
1178 Broadway, 3rd Floor #502
New York, NY 10001
Phone: 646-736-2596
Email: privacy@paulimurrayawards.com